Privacy and Data Protection Policy for Wee Read

The Scottish Library and Information Council (SLIC) is a registered charity and company limited by guarantee. SLIC understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, Wee Read, (“Our Site”) and we do not collect personal data about you unless you provide it to us or contact us. Any personal data we do collect will only be used as permitted by law.

This policy tells you what to expect when SLIC collects personal information. Any personal information collected by SLIC will be used in accordance with the UK General Data Protection Regulation (UK GDPR).

Please read this Privacy and Data Protection Policy carefully and ensure that you understand it.

1. Information About Us

Our Site is operated by the Scottish Library and Information Council (SLIC), a membership organisation and company limited by guarantee.

2. What This Policy Covers

This Privacy and Data Protection Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy notices/policies of any such website before providing any data to them.

3. Cookies, Analytics and Third-Party Tools

Our Site may use cookies and similar technologies to help it function properly, improve the user experience, understand how visitors use the site, and support the delivery of Wee Read. Cookies are small files placed on your device when you visit a website. Some cookies are necessary for the website to work, while others may help us understand website usage through analytics.

Our Site may also use third-party service providers, including website hosting providers, analytics providers, embedded content providers and form processing tools, to operate the website and manage information submitted through online forms. These providers may process limited technical information, such as your IP address, browser type, device information, pages visited, and information you choose to submit through a form.

Where third-party tools are used, those providers are expected to handle data securely and only for the purposes of providing their services to us. We do not sell your personal data. You can usually manage or disable cookies through your browser settings, although some parts of Our Site may not work properly if necessary cookies are disabled.

4. What Data We Collect

If you provide us with your personal data via the ‘pledge to read’ or if you send us an email, we may collect your name, your email address, and any other information which you choose to give us.

5. Your Rights

As a data subject, you have the following rights under the UK GDPR, which this Policy and our use of personal data have been designed to uphold:

• The right to be informed about our collection and use of personal data.
• The right of access to the personal data we hold about you.
• The right to rectification if any personal data we hold about you is inaccurate or incomplete.
• The right to erasure, also known as the right to be forgotten – i.e. the right to ask us to delete any personal data we hold about you (we only hold your personal data for a limited time, but if you would like to delete it sooner, please contact us).
• The right to restrict the processing of your personal data.
• The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation).
• The right to object to us using your personal data for particular purposes.
• Rights with respect to automated decision making and profiling.

If you have any cause for complaint about our use of your personal data, please contact us and we will do our best to solve the problem for you. You also have the right to lodge a complaint with:

The Information Commissioner’s Office – Scotland

Queen Elizabeth House

Sibbald Walk

Edinburgh

EH8 8FT

www.ico.org.uk

6. How We Use Your Data

If we do collect any personal data, it will be processed and stored securely, for no longer than is necessary, in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the Data Protection Act 2018 and the UK GDPR at all times.

If you provide us with personal details we may use them as follows:

• To reply to your email
• To contact you in relation to Wee Read

You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it. We do not sell your personal data or share your data with any third parties for marketing purposes. We may share limited data with trusted service providers where necessary to operate Our Site, process forms, understand website usage, and manage Wee Read.

7. How Your Data Is Stored

We only keep your data for as long as necessary to respond to your enquiry or manage your involvement with Wee Read. Data security is very important to us. To protect your data we have taken suitable measures to safeguard and secure any data we hold about you.

8. Accessing Your Data

You have the right to ask for a copy of any of your personal data held by SLIC. Please contact us for more details (see section 9 below).

9. Contacting Us

If you have any questions about Our Site or this Privacy and Data Protection Policy please contact us by email at info@scottishlibraries.org. Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you.

10. Changes to our Privacy and Data Protection Policy

We may change this Privacy and Data Protection Policy from time to time (for example if the law changes). Any changes will be immediately posted on our site, and you will be deemed to have accepted the terms of the Privacy and Data Protection Policy on the first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.